NOTICE OF MOTIONS:
Proposed Amendments to the BCHPA Constitution & Procedures
Motion #1
Special Resolution: That Bylaw 9(a) of the BCHPA Bylaws be amended by replacing the existing provisions with the following:
Current Bylaw 9(a)
a) Elections for table officers shall be conducted at each BCHPA AGM.
i) The President shall appoint a member to act as a chairperson of a nominating committee.
ii) The committee shall attempt to ensure that there is at least one nominee for each vacant position.
iii) Nominations shall be accepted from the floor.
Amended to:
Bylaw 9(a)
a) Elections for table officers shall be conducted at each BCHPA AGM.
i) The BCHPA Executive shall appoint a member to act as an independent Election and Nominating Committee Chairperson at least thirty (30) days prior to the AGM. The Election and Nominating Committee Chairperson shall be responsible for conducting the election of BCHPA table officers at the AGM.
ii) The committee shall attempt to ensure that there is at least one nominee for each vacant position.
iii) Nominations shall be accepted from the floor.
Purpose of the Motion:
To establish that the Election and Nominating Committee Chairperson is responsible for conducting the election and is appointed by the BCHPA Executive at least thirty (30) days prior to the AGM, providing greater independence and clarity in the election process.
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Motion #2
Special Resolution: That Procedures of the BCHPA Meetings be amended by adding to the existing provisions with the following:
The Election and Nominating Committee Chairperson, in conducting the election of BCHPA table officers, shall appoint two ballot counters and one scrutineer, none of whom shall be candidates in the election.
Purpose of the Motion:
To establish a clearly defined election process that maintains the existing nomination procedures while ensuring that ballot counting and election scrutiny are conducted by individuals who are not candidates in the election.
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Proposed Amendments to the Boone Hodgson Wilkinson Trust Fund Constitution
MOTION #1
Special Resolution – Change of Name
BE IT RESOLVED THAT:
- All references to Boone Hodgson Wilkinson Trust Fund in the Constitution and any associated policies be deleted and replaced with Boone Hodgson Wilkinson Trust Foundation; and
- The name Boone Hodgson Wilkinson Trust Foundation be used in all official records, documents, and communications of the Society going forward.
Rationale (for information only):
The addition of the term “Foundation” is required to meet applicable legal requirements.
MOTION #2
Special Resolution – Amendment to Financial Management Provision
BE IT RESOLVED THAT:
The Constitution, under the section titled “BHW Trust Fund Submission,” subsection “3. Duties of the Secretary and Treasurer or Secretary-Treasurer,” clause 3.2, be deleted in its entirety and replaced with the following:
3.2 The Society may engage a bona fide financial organization to provide professional management of the Trust Fund, with the objective of achieving appropriate investment returns while ensuring the prudent safeguarding of the Trust Fund assets. The Society must comply with all applicable laws and regulatory requirements and provide such documentation as may be required to establish and maintain the account.
Rationale (for information only):
The current wording is restrictive and limits the Society to basic deposit accounts. This amendment permits engagement with qualified financial institutions to improve investment management while maintaining appropriate safeguards and compliance.
MOTION #3
Special Resolution – Amendment to Statement of Activities
BE IT RESOLVED THAT:
The “BHW Trust Fund” Submission Statement of Activities be amended by deleting the line:
“Invest the trust funds in suitable low-risk investments”
and replace it with the following:
“The Trust Fund assets may be managed by a reputable, bona fide financial organization in accordance with prudent investment principles, with primary emphasis on the preservation and safeguarding of capital.”
Rationale (for information only):
This amendment clarifies expectations for professional management, emphasizes capital preservation, and strengthens accountability in the administration of Trust Fund assets.