Past president: The Past President shall lend the insights gained in his or her term of office to the table officers and the executive.
President: In accordance with these bylaws and in consultation with the rest of the BCHPA Executive s/he shall call all BCHPA table officer, executive, general and annual general meetings.
The president may preside at all BCHPA table officer, executive, general and annual general meetings.
Should, for any reason, the president not wish or be able to preside at any meeting or part thereof the first vice president shall preside in his or her stead. In the event that the first vice president is unable to preside, the meeting may be asked to select another chair for that portion or portions in which the president is not presiding.
- The president shall be an ex-officio voting member of all committees established by the executive.
- The president shall have general oversight of all BCHPA business.
- The president may assign, with agreement of the executive, additional duties to the table officers or other members of the executive.
- The president or his/her delegate shall be the official spokesperson of the BCHPA.
First Vice President: The First Vice President shall act for the president in the event of the president’s absence or incapacity. Should the president not complete the term of office the first vice president shall act in place of the president until the next BCHPA AGM.
S/he shall:
a) Be the BCHPA liaison with the organizers of the BCHPA AGM.
b) S/he shall take primary responsibility for the BCHPA’s semi-annual meeting and the BCHPA AGM.
c) Carry out additional duties as agreed upon with the president and the executive.
Second Vice President: The Second Vice President shall perform the duties of the first vice president in the event of his/her absence or incapacity.
S/he shall:
a) Act as first vice president until the next BCHPA AGM should the first vice president not complete the term of office
b) Chair the nominations committee for each BCHPA AGM. .
c) Attempt to ensure that there is at least one nominee for each vacant position.
d) Carry out additional duties as agreed upon with the president and the executive.
Secretary: The Secretary shall have charge of all BCHPA correspondence received or sent during his or her term of office.
In consultation with the president s/he shall
a) Be responsible for drafting all replies to correspondence.
b) Report on necessary correspondence at subsequent table officer, executive and general meetings.
c) Have charge of all BCHPA correspondence received or sent prior to the completion of the term of office.
d) Be responsible for the minutes of all BCHPA table officer, executive and general meetings.
e) Be responsible for reviewing the minutes of all BCHPA table officer, executive and general meetings and bringing to the attention of the appropriate parties any actions that are required as the result.
f) Be responsible for collecting and submitting material on beekeeping, BCHPA branches, and the BCHPA to the SFU Archives in even numbered years.
g) Ensure that required reports from branches are received and filed
h) Complete and submit all association reports required by legislation
i) Carry out additional duties as agreed upon with the president and the executive.
Treasurer: The Treasurer shall have charge of all BCHPA revenues received during his or her term of office.
S/he shall:
a) Be a signing officer.
b) Be responsible for payment of all, when approved by the executive, invoices.
c) Be responsible for payment of each honorarium to a member or honoraria to more than one member. These payments shall only be made when included in the budget by the BCHPA AGM, approved by the executive, and in accordance with Bylaw 8 (g).
d) Be responsible for collection of all debts due to the BCHPA.
e) Be responsible for collection of all membership dues and fees for service.
e) Be responsible for all membership lists.
f) Have primary responsibility over all the funds held by the BCHPA and ensure that they are disbursed only in accordance with directions given by BCHPA table officer, executive and general meetings.
g) Prepare financial statements for each meeting of table officers, executive and general membership.
h) Prepare financial statements for each BCHPA AGM.
i) Be responsible for administering membership and director insurance programmes.
j) Carry out additional duties as agreed upon with the president and the executive.
CHC representative: The CHC representative shall act on behalf of and represent the BCHPA at the national level.
S/he shall provide:
a) The table officers, and the executive with the CHC agendas prior to the CHC meeting whenever this is practicable.
b) The table officers, and the executive and subsequent general meetings with the minutes of the CHC meetings s/he attends.
Should the minutes or agendas not be available to the CHC representative s/he shall provide the table officers, and the executive and subsequent general meetings with written reports on the CHC activities.
c) S/he shall carry out additional duties as agreed upon with the president and the executive.